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Tag: sample attendance sheet

Attendance Sheets

School attendance sheet is a really wide-spread and well known thing for all of us and we are familiarized with the value and affect of the attendance sheets in academic institutions. It is difficult to uncover a school without having an attendance sheet for tracking their trainees however, the format and style can be distinctive from one another. Though, the usage and benefits of a school attendance sheet are typical around the world and is not newest for school teachers however, still there are a few of likely mistakes that are made by the trainers in school attendance sheets that conclude in several big issues equally for teachers, parents and the administration of the institution.

You can easily find a free but really useful Attendance Sheet Template created using MS Excel.

  •  The usage of notebook page as an attendance sheet

A very popular mistake that is sustained by institution instructors is the use of notebook pages rather of appropriate attendance sheets. Every so often, teachers forget to generate the attendance sheet with individuals and then they bring the attendance on a straightforward sheet of paper with a believe that they will convert the data to attendance sheet. In instance of misplacing the piece of paper, instructors then are unable to trace correct attendance data on attendance sheets of that certain day.

  • Giving accusation to students for recording attendance

A further very usual mistake that is witnessed all over the world in various schools. Often times teachers assign a particular student to mark the presence on the attendance sheet regularly, or in most institutions instructors grant the authority to some pupils for marking attendance. Pupils are not mature enough and they have not a proper sense of integrity and obligation and they are ignorant of the importance of the attendance so that they use the attendance sheet for their personal advantages. The equal mark present for their friends who are absent on a particular day and if they have differences with other schoolmates they tag them absent at times they are present.

  • Careless attitude to attendance sheets

Occasionally, teachers have a very careless attitude to attendance sheets and they seldom keep them in their accurate place once an attendance sheet is filled up totally. This result in a number of issues with several things including rendering an annual attendance record of the pupil, subject credit hour a pupil attended etc.

  • Attendance signature

In certain institutions there is a process of attendance signature in which an attendance sheet with the titles and roll numbers of the students distribute in the classroom daily on which every pupil have to put their signature in leading of their name. This is recognized as a big fumble made by a few academic institutions because students used ordinary signatures that their friends can also do in their absence and tag them present even they are absent. Yet another issue with this type of attendance is that for each day a different sheet is around to be signed that give you a number of pages at the end of the month and the session. It is complicated for a teacher to carry and handle all the pages and the possibility of the losing of the documents increased.

Key Elements of a Comprehensive Attendance Sheet

Attendance sheet is necessary part of professional and educational organizations to keep the record of attendees. In educational institutes, the attendance sheet is used for both students and teachers while in business organizations the attendance sheet is necessary to track the record of employees’ incoming and outgoing. Attendance sheet is also designed for formal and informal meetings to have valid record of meeting attendees. Every organization has different hierarchical structure therefore there is no standard format for attendance sheet. The format of attendance sheet can differ but the key elements of comprehensive attendance sheet are almost similar. Today I will share key elements of a comprehensive attendance sheet to help you to prepare a standard attendance sheet:

Layout of Attendance Sheet

Attendance sheet is usually designed in word or excel sheet because it contains lots of columns according to the days of month. Attendance sheet is designed in form of table to state name of employees and time of their incoming and outgoing. Some attendance sheets also feature some space with the name of employee for additional notes.

Contents of Attendance Sheet

Comprehensive attendance sheet should contain following contents:

Name of Organization

Attendance sheet contains name of the organization at the top of attendance sheet. This portion also contain logo of the organization and specification of attendance sheet either weekly attendance sheet or monthly attendance sheet. Name of the organization on attendance sheet is a necessary part of it because in case of any law suits from employees this sheet will serve as legal prove for you.

Name of Employees

Some attendance sheets contain printed name of employees and some sheets only provide space for the name of employee so that he/she can write his/her name and do a sign on it. In case of educational institutes, the teachers are provided with blank sheet to input name of students manually while business organizations provide printed sheets.

Time, Date and Day

Time, date and day all are important elements of attendance sheet because it creates convenience for human resource personnel to take record of absentees of employees and time of his/her arrival to the office. It is necessary to have this record otherwise employees will make it habit to come late to the office.

Task Description

If the attendance sheet is being prepared for meeting then it is necessary to write task description opposite to the name of all employees. It serves as reminder to employees. You can add this section to the other attendance sheets also and note important works of the day so that the employee cannot give an excuse of forgetfulness.

Foot Note

It is optional part of attendance sheet and in this part you can mention any details about the absentees of employees, late arrival or any other essential information. This part can be beneficial for the performance appraisal of employees.

Signature of Human Resource Manager

At the end of each day it is necessary to get signature of human resource manager to the attendance sheet to increase its authenticity.

Here is another useful Attendance Sheet Template that you can download to start creating your own worksheet.